To Apply for this Job Click Here
VMS Coordinator / Travel Staffing Coordinator
Location: Oakland Park, FL (On-Site)
Company: Palm Health Resources
Palm Health Resources is a nationally recognized healthcare staffing firm specializing in locum tenens, travel healthcare, and permanent placement solutions. As we continue to grow, we are seeking a highly organized and detail-oriented VMS Coordinator / Travel Staffing Coordinator to support our recruiting and operations teams.
This role is ideal for someone who thrives in a fast-paced environment, enjoys managing multiple priorities, and takes pride in keeping assignments, contracts, and provider information accurate and moving forward.
Position Overview
The VMS Coordinator plays a critical role in supporting daily staffing operations by managing VMS activity, coordinating provider assignments, assisting with contract administration, and serving as a key liaison between recruiters, credentialing teams, healthcare facilities, and internal leadership.
Key Responsibilities
VMS Management
- Monitor Vendor Management System (VMS) platforms and distribute new job opportunities to the appropriate recruiting teams.
- Submit, update, and manage provider profiles within VMS portals.
- Track assignment statuses, compliance requirements, credentialing progress, and placement activity.
- Maintain accurate and timely updates across multiple systems.
Assignment & Operations Support
- Coordinate with recruiters, credentialing specialists, facilities, and operations teams to ensure assignments stay on track.
- Communicate critical updates, missing documentation, and assignment changes.
- Assist with timecard tracking, assignment extensions, credentialing follow-ups, and provider support.
Contract Coordination
- Support the preparation and maintenance of Provider Contract Letters (PCLs) and Client Contract Letters (CCLs).
- Verify assignment details, bill rates, pay rates, and contract terms for accuracy.
- Ensure all contracts and supporting documentation are properly organized and maintained.
Communication & Team Collaboration
- Serve as a central point of communication between recruiting, credentialing, operations, and leadership teams.
- Help prioritize job orders and staffing requests.
- Provide regular updates regarding VMS activity, assignment status, and operational needs.
- Identify process improvement opportunities to increase efficiency and accuracy.
Qualifications
Required
- Strong organizational skills and exceptional attention to detail.
- Ability to manage multiple priorities in a high-volume, deadline-driven environment.
- Excellent verbal and written communication skills.
- Strong problem-solving abilities and a proactive mindset.
- Comfortable working across multiple software platforms and databases.
Preferred
- Experience in healthcare staffing, locum tenens staffing, travel staffing, VMS coordination, credentialing, or staffing operations.
- Experience using Salesforce, VMS platforms, or other applicant tracking systems.
- Knowledge of healthcare staffing workflows, provider onboarding, and assignment management.
Why Join Palm Health Resources?
- Join a nationally recognized and rapidly growing healthcare staffing organization.
- Collaborative and supportive team culture.
- Opportunity for career growth within Operations, VMS Management, Assignment Coordination, or Staffing Support.
- Comprehensive benefits package including:
- Medical, Dental, Vision, and Life Insurance
- 401(k) with company match
- Paid Time Off
- Retirement benefits
- Professional development and advancement opportunities.
Work Environment
- Full-time, on-site position in Oakland Park, Florida.
- Fast-paced healthcare staffing environment supporting providers and healthcare facilities nationwide.
- Collaborative office culture focused on teamwork, accountability, and growth.
Additional Requirements
- Ability to commute to Oakland Park, FL.
- Successful completion of a background check and pre-employment screening.
Ready to grow your career in healthcare staffing operations? Apply today and join a team that plays a vital role in connecting healthcare professionals with the facilities that need them most.